Easy Ergonomics for Municipal Workers

Municipal employees are exposed to a variety of ergonomic hazards. Considering the hazards and adjusting can prevent injuries and make tasks faster and easier.

Ideas for improved ergonomics:

  • Add wheels – use wheeled equipment such as a wheelbarrow, barrel cart, tank cart, or a bucket dolly to make moves easier and remove the risk of injuries.

  • Delegate heavy lifting – use a mechanical aid to lift heavy or awkward objects such as a truck-mounted hoist for lifting manhole covers, a raised storage rack for sand/salt spreaders, a trailer-mounted crane for loading/unloading tinhorns, and modify a floor jack to hold grader bits and plow blades during removal or installation.

  • Take advantage of replacement cycles –replace equipment with tools that are lighter, produce less vibration, or require less force during use.

  • Bring work closer to the employees – use a seat during vehicle maintenance to reduce kneeling and squatting. Adjustable height work benches and portable platforms make maintenance easier.

  • Other ideas for Ergonomic improvements

    • Store frequently used or heavy items on shelves between knee and shoulder height.

    • Stage deliveries of wood, gravel, and other materials as close to the point of use as possible.

    • Use aerial lifts instead of ladders.

    • Replace valves that must be turned by hand with electronic valves that don’t freeze or rust.

    Identifying ergonomic hazards and working to improve conditions will protect your employees and save the municipality money.

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Municipal Budget Act Checklist

[11 O.S. § 17-201 - 17-218]

IMPORTANT DEADLINES

  • Before June 1st – Budget Prepared & Presented to the Governing Body

  • Before June 16th – Public Hearing - Publish Notice of Date, Time, & Place of the Hearing and the Budget Summary at Least 5 Days Before the Public Hearing. Published on the Municipal Website & in a Newspaper of General Circulation. Copies of the Budget Available with the Municipal Clerk

  • Before June 24th – Adopt the Budget by Resolution

  • July 1st – Beginning of the Fiscal Year

  • July 30th – Adopted Budget Transmitted to the State Auditor

IMPORTANT REQUIREMENTS OF THE BUDGET

  • Resolution That the Governing Body Elects to Come Under the Provisions of the Municipal Budget Act

  • Budgeted Expenditures Cannot Exceed the Estimated Revenues

  • No More Than 10% of any Fund can be Budgeted for Miscellaneous Expenses

  • Expenditures Cannot Exceed 90% of Appropriations for Any Fund Until Actual Revenues Equal to Estimate are Received

  • Determine Needs of the Municipality for Sinking Fund Purposes & Include Those Requirements in the Debt Service Fund Budget

  • File the Estimate of Needs with the County Excise Board

  • Budget Shall Present a Complete Financial Plan (Past & Anticipated Revenues & Expenditures)

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Safety Talk: The Components of Engaged Defensive Driving

There are two components of defensive driving.

  • You are the only driver you can control. Stay alert. Stay engaged.

  • Your Vehicle is the only vehicle you can control. Prepare and maintain your vehicle for driving.

Cognizant

You must stay mentally engaged in driving. Performing any other activity while driving takes your mind away from the task at hand, driving. This includes but is not limited to talking on the phone, whether hands-free or not; eating; reading maps; and texting.

Visual

You must be able to see the road, road conditions, traffic, and pedestrians. Anything that takes your eyes off the road, no matter how briefly, interferes with your ability to visually focus on the road.

Manual

You must have both hands on the steering wheel. Any activity that takes your hands off the steering wheel affects your ability to effectively control your vehicle: Adjusting the radio, eating, texting, shaving, or applying makeup are all activities that take your hands off the steering wheel and keep you from effectively controlling your vehicle.

Audial

Being able to hear the sounds of traffic and the sounds of emergency vehicles is crucial to driving defensively. Listening to music while wearing headphones not only is illegal in Oklahoma, but it also diminishes your ability to hear approaching emergency vehicles. Sometimes, the sound of screeching tires can alert you to a potential hazard you may need to avoid.

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Cyber Attacks on Municipalities

A whitepaper published by KnowBe4 entitled The Economic Impact of Cyber Attacks on Municipalities, explains that 53.2% of attacks in State Government are targeted at Cities and Local Schools. Data Privacy and Cybersecurity attorneys at McAfee & Taft suggest that cyber security is a business issue, not simply a technical issue. Municipalities must focus on three areas:

People > Process > Technology.

People

Does your city have

  • a designated team for cybersecurity events?

  • an internal or external technology team? Or a hybrid team of both?

    • Internal- a designated employee, full or part-time, for cybersecurity?

    • External- Who is the point of contact for cybersecurity events?

Process

Does your city have

  • an incident response plan?

  • a business continuity & disaster recovery plan?

  • a framework or process for your data lifecycle?

  • a process for assessing cyber risks?

  • a cybersecurity training plan?

Technology

Does your city have

  • a platform use for Office Management? Is it a cloud or local version?

  • security and privacy tools are enabled on this platform?

  • multi-factor authentication for all your technology systems?

  • an inventory of all computers and technology on our network and systems?

  • an inventory of all applications and software?

Visit McAfee & Taft’s website at: mcafeetaft.com For more information about data privacy and cybersecurity.

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Feedback is A Gift

Feedback is an important element in all work relationships. The purpose of workplace feedback is to guide and motivate people to reach goals. Leaders who are good at providing feedback build trust and foster an environment of teamwork.

Many people don’t feel equipped or confident when giving feedback. It can be uncomfortable, and hard to find the right words. As recipients of feedback, it’s natural to get defensive or shut down when receiving unflattering feedback.

Here are some practical feedback tips:

Giving feedback:

  • Focus on the issue, the reason for the feedback, not the person

  • Be sincere, watch your tone so you are clearly communicating you care

  • Avoid the sandwich method, don’t sneak negative feedback between positive feedback

  • Be specific about a single, recent problem (opportunity for improvement)

  • Invite conversation, “tell me about your performance,” or “how did you think that went”

  • Recommend next steps or ask what would be helpful, include your support

  • Summarize your commitment to helping the co-worker improve

Receiving feedback:

  • When someone asks to give you feedback, don't miss the opportunity, say “yes, please.”

  • Listen. Don't interrupt them, hear what they have to say.

  • Ask questions until you truly understand the feedback.

  • Maintain an open attitude, remind yourself, “this person cares enough to invest in me, to give me the gift of feedback.”

  • Like any other gift, always say “thank you for the valuable feedback.”

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City Spotlight: Collinsville, Oklahoma

Residents of Collinsville enjoy a short twenty-minute commute to downtown Tulsa, but love living without the big city stress. The community has experienced dynamic residential growth the last ten years. Collinsville has strong partnerships with local, state, and federal programs enabling the city to grow and thrive. City officials have created a pro-growth and pro-business environment by investing in transportation, sewer, water, and recreational infrastructure. From the city’s 44-acre city lake and hiking /biking trails to a beautiful, 20-acre city park with amenities such as a quarter mile, lighted walking trail, tennis courts, splash pad, sand volleyball court, basketball courts, skate park, and playground equipment, there are activities for all ages.

Year round events make Collinsville a fun place to be!

  • Community Easter Egg Hunt and Easter Bonnet Parade and contest. Children gather 10,000 Easter eggs filled with candy and toys.

  • Hogs ‘N’ Hot Rods is held the second Saturday in June. Oklahoma Main Street Premier Event Award.

  • Annual 4th of July parade and festivities including music, food trucks, face painting, balloons galore, free watermelon and one of the best fireworks displays across Green Country.

  • Taste of Collinsville is the third Thursday in September. A restaurant crawl with so much food you can’t possibly eat it all!

  • Just Treats - No Tricks. The event allows little ones a fun, safe place to do their trick or treating.

  • Annual Veterans Day Appreciation Ceremony and Parade salutes the City’s veterans. Collinsville is a designated Purple Heart Community and strives to honor Veterans every day.

  • Annual Cowboy Christmas Tree Lighting The City’s 26’ Christmas tree comes to life with Santa arriving on a stagecoach. Activities include free hot chocolate and stagecoach rides down Main Street.

  • The nighttime Christmas parade takes place on the 2nd Saturday in December with brightly lit floats downtown .

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Employee Spotlight: Pamela Hunnicutt

Pamela Hunnicutt joined the OMAG family in September as our Grant Coordinator. She is working with the state American Rescue Plan Act (ARPA) team assisting cities and towns with accepting local funds and planning allowable projects. Pamela has over twenty years of experience writing and managing federal grant programs under the U.S. Department of Labor.

In addition to the ARPA program, Pamela will be available to our members for customized assistance with grant funding. Her services encompass a wide range of grant and fund-raising support for cities and towns. She will work one-on-one to assist with researching new grants, reviewing grants prior to submission, and compliance and reporting. For funding help on specific projects to address your city’s needs, contact Pamela Hunnicutt 405-657-1449 or phunnicutt@omag.org.

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OMAG in Action: Volume 1

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6 Common Causes of Workplace Fires

What do you get when you combine building debris, partially installed electric systems, flammable materials, and chemical solvents? You get a high risk of starting a fire in your workplace. Structure fires cause thousands of deaths and millions of dollars in property damage each year. Taking precautions to prevent fires is especially important for municipal employees while doing their day-to-day jobs. The following are six common causes of structure fires:

  1. Haphazard debris disposal – When focused on the task at hand, it’s easy to throw construction debris, empty boxes, and other flammable/combustible materials off to the side and not properly dispose of them. Always throw such debris into a proper waste receptacle. Keep garbage cans and dumpsters a safe distance from heat sources. Keep storage closets and rooms from cluttering up with old paper, wood, paint and other flammable/combustibles.

  2. Temporary electrical systems – Electrical hazards on worksites are so common they have earned 2 spots on OSHA’s Top 10 Safety Violations list. Use of extension cords as a permanent energy source for machines and tools and using multiple power strips together to create more outlets. Both of these can start fires due to poor inspection practices and overloading power systems. Shorts and power surges can cause sparks and result in an electrical fire.

  3. Space heaters – According to the NFPA space heaters are a common fire hazard. Keep space heaters away from flammable/combustible materials, keep them turned off and unplugged when not in use. Don’t hide them under a desk, keep them in the open. Turn them off when you leave a room; don’t leave them unattended. Inspect them and clean them frequently. Dust and debris can easily ignite or sparks from exposed wiring can cause fires.

  4. Smoking in improper areas – An ember from one cigarette is all it takes to burn down an entire building. Allow smoking only in designated areas that are away from flammable/combustible materials. Hang signs to indicate where designated smoking is permitted and where it is not. Dispose of cigarette butts in approved containers and empty them frequently, making sure all butts are completely extinguished.

  5. Cooking food – It’s common for employees to cook food on their lunch breaks. Flammables and combustibles should be kept away from cooking appliances. Don’t overload outlets with kitchen appliances and devices. Clean up after yourself, wash pots/pans, wipe down greasy surfaces, and properly throw away paper and plastic ware. Keep areas under and behind appliances swept and dusted.

  6. Lack of fire protection training and resources – Train all employees on fire safety basics. Make sure they know what and where high fire areas are. Train them to use a fire extinguisher, know where the fire pull stations and emergency exits are, and how to safely evacuate the facility. Keep emergency routes and exits clear. In areas like shops where welding and other hot work are taking place, have someone act as a “fire watch” looking out for fires that may emerge from sparks spreading to flammable/combustible materials. They need to have a fire extinguisher ready for action.

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Creating A Winning Attitude

Your attitude can make or break you. It's virtually indisputable that your attitude determines how far you'll go in life and a positive mental outlook can help you achieve optimal success. 

Having a positive mental attitude helps you cope with challenges. When you're put to the test, you're more likely to find your inner strengths to overcome adversity, and that strength just might be your winning attitude. Whether or not you have the tools, skills, knowledge, or resources, your attitude can get you through tough times and come out on top. 

On the other hand, an attitude filled with negative overtones makes everything much harder. You can't win when you go into the contest prepared to lose! If you expect to do well, your attitude will create positive, winning thoughts that help you succeed. 

Cause and Effect  

It's important to realize that for every effect in our lives, there's a specific cause. Through positive thoughts, we can control these causes and change effects or outcomes. 

  • In order to change your future for the better, you must first alter your thoughts in the present. 

For every positive seed you plant, your thoughts will grow and reward you with a positive harvest. Negative seeds have the opposite effect. They'll grow but result in a spoiled and fruitless crop. You can't plant negative seeds in your mind and expect positive results. It just doesn't work that way. 

A vivid and defining difference between people who are successful and those who aren't is the way they think. Successful people visualize their goals and take action to make them happen. 

Unsuccessful people dwell on the negative, spend their time and energy complaining, and worry about things that are unimportant. This negativity wastes time and energy that could be harnessed toward achieving your goals. 

Practice Makes Perfect  

If you hone your positive thinking skills and develop the mental attitudes of a winner, you'll be able to overcome challenges without giving up. No matter how discouraging things may get or how intently others may try to dissuade you, with your winning attitude, you will be unstoppable! 

A positive outlook enables you to focus on your goals with a tunnel vision that eliminates negative distractions and keeps you on a chartered course to success. 

  • Train your mind to focus on the good. Develop a positive mantra or affirmation to help you overlook the negative and realize the power of optimism.

Train Your Mind 

We often worry about our physical fitness, but do we think much about the fitness of our minds? Just as we train our bodies for peak performance, we must also train our minds by coaching ourselves to think winning thoughts. 

An effective way to train your mind is to look at challenges as opportunities instead of obstacles. A problem is only a problem if you allow it to be one. With each challenge comes an opportunity to learn and improve. So, if you search for solutions, you'll find them. 

When you internalize this mindset, you're sure to develop a winning attitude for a lifetime and reap the rewards of true success and happiness.

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