First Recipient of the OMAG Sanitary Sewer Equipment Grant (Lone Wolf)

Congratulations to the Town of Lone Wolf! They are the first municipality to receive OMAG’s new Sanitary Sewer Equipment (SSE) grant.  The grant was used to purchase a refurbished Sewer Equipment Co. of America Model 747 jetter unit. Prior to making use of the SSE grant, Lone Wolf didn’t have a jetter. Now, with the addition of this jetter along with their sewer push camera, Lone Wolf will be able to better identify problem areas and maintain their sewer collection system.  

OMAG recognizes there are few if any grant opportunities for the purchase of sanitary sewer equipment. In response, the SSE grant was introduced in July 2020.  The SSE grant is a 1:1 matching funds, post-purchase grant with a maximum benefit of $10,000, and is available to all OMAG members.  

Fire Safety Procedures for the Workplace

A fire in the workplace can be one of the most devastating hazards for not only workers but for the public as well. It can result in numerous serious injuries or even fatalities, not to mention extensive property damage. Fire safety is very important! Be sure to train employees on your municipality’s fire procedures. If procedures are being ignored or are unclear, then schedule a fire safety meeting to train new employees, retrain veteran employees, and give knowledge and confidence to them all.  

Basic fire safety you must know for every worksite:  

• Know the location of fire extinguishers and/or fire alarm pull stations in your work environment. You should always know where the closest extinguisher is.  

• Know where the nearest emergency exit is and where alternate exits are located.  

• Know the difference between alarm signals to quickly recognize the situation (fire, tornado, active shooter, etc.)  

If you discover a fire:  

• Alert all other individuals in the workplace by activating the nearest fire alarm, shouting clearly, or by using other procedures set in place by your municipality.  

• Use the nearest exit to evacuate the workplace and go to the appropriate rendezvous location.  

• Use a fire extinguisher to put the fire out if it has not left its point of origin, you have been trained to use a fire extinguisher, and you have a sufficient way to escape if your efforts don’t put the fire out.  

During an evacuation of a worksite:  

• Stay calm and evacuate immediately when you hear the alarm.  

• Along the escape route close (but don’t lock) all windows and doors you pass. This helps reduce fire, smoke, and fumes from spreading throughout the facility.  

• Go to the rendezvous or assembly area immediately and check in with your supervisor so he/she knows you are safe outside the building.  

• Follow all procedures put in place by your municipality. 

A safe workplace is crucial and ensures you have the correct safety procedures and policies in place for such things as first aid and CPR training of employees. Employees must understand their role in a fire emergency especially if they have been given a special task like assisting a disabled co-worker safely out of the building. Holding fire drills at least annually and providing employees the opportunity to practice the information provided in safety meetings is another important part of fire safety. Don’t leave it out of your training procedures. 

News Release: Only Flush: Poo, Pee, & Paper (Toilet)

In Oklahoma cities and towns one of the most frequent and potentially costly insurance claims is a sanitary sewer overflow (aka sewer back up). “Flushable wipes” have been one of the leading causes of this issue. Please, don’t use these! Flushable wipes, though advertised as safe for sewer and septic systems, are not. They are not designed to be biodegradable, despite what the manufacturer puts on the label. 

Items like flushable wipes, tampons, sanitary napkins, dental floss, diapers, cotton swabs, and bandages are not designed to be flushed down the toilet. 

What can be flushed? Only three things: Poo, Pee, and Toilet Paper. These other items get caught up in fats, greases, oils, and debris in the sewer system and cause clogs known as “fatbergs”. This can cause a back up in your personal sewer line or in the municipality’s sewer lines. It can even make it all the way to the sewer treatment plant and destroy thousands of dollars’ worth of equipment. 

Protect your property, the property of your neighbors, and your municipality’s property. Only flush the 3 Ps (poo, pee, and paper). If you use flushable wipes or other products that are not biodegradable put them in plastic bags and place them in your trash. 

OMAG Grants Programs

Reminder, OMAG grants are available to our members – learn more by going to www.omag.org.  Once there, click on “Free Services” in the upper righthand corner of the home page, then click on “Grants and Scholarships”.  The title of each grant takes you to a separate page to better explain the purpose of each grant. The following is a list of grants available to your municipality: 

•          Police Body-Worn Video Camera Grant  

•           Public Works Safety Equipment Grant  

•           Sanitary Sewer Camera Purchase Grant  

•          Sanitary Sewer CCTV Inspection Grant  

•           Sanitary Sewer Root Control Grant  

•         SL-Rat (sewer line rapid assessment tool) 

•         Municipal Natural Gas System Grant  

OMAG grant applications are very simple to fill out.  Grants are all available throughout the year.  We hope you will take the time to go to our webpage and read more about these grants. 

Inspecting and Maintaining Lake and Pond Docks

Just like any other structure, docks need to be maintained due to weather changes, general wear-and-tear, mildew, and decay. By maintaining boat and fishing docks, you can ensure the favor of recreational users by providing them with an attractive and safe structure to enhance their experience at your local lake or pond.  

 Inspect Docks Frequently 

Docks get damaged, especially during rough weather. You should inspect your docks at least quarterly (at each season change). That way you become aware of repair needs and can determine a plan for maintenance. Pressure-treated wood docks need to be inspected more frequently than other types of docks. Though they are affordable, they are more subject to damage. Inspect your pressure-treated wood docks after any harsh weather. Hardwood and composite wood don’t require inspection as frequently but still need to be checked seasonally. Your inspections should include deck, handrails, walkways, anchorage, flotation, steel connections, and electrical lights/outlets. Look for broken or warped lumber, broken welds, protruding nails or screws, pinch points, and entrapment hazards. Make sure the approach surface is clear of hazards like washouts and sharp rocks and metal parts. 

 Clean Docks Annually 

Power wash docks every year to remove ground-in dirt. Cleaning a dock is a good time to look for signs of mold, mildew, and rot. If you spot rotting boards or rusting, decaying nuts, bolts, or other fasteners, you need to act fast; the longer these issues persist the more damage to the structure of the dock and a greater risk of a liability claim. After the dock is clean and dried, consider staining or weatherproofing the lumber. This is best done when water levels are low, and the best time is right after the dock is cleaned, because stain will adhere more easily. 

If your dock is stained and not painted, consider sealing it every few years. Sealant improves the attractiveness of the dock as well as protecting the wood from rot and mildew. Sealing is a fairly easy process; just spray on a few layers of sealant and allow time for each layer to thoroughly dry. The more active the use on the dock, the more attention you need to give to maintaining the dock. Inspecting, cleaning, and repairing your docks will increase the life of the dock and make it safer for users. Reducing the risk of slips, trips, and falls on the dock and other injuries that can occur reduces the chance of a liability claim filed against the municipality. 

 For an example of a Dock Inspection Check List go to our webpage: www.omag.org and click on “free services” then “public works”. Keep all inspection logs on file for at least 2 years. 

Sewage Lagoon Basics

A sewage lagoon is a large pond into which the sewage or effluent from the sewage system flows. Sewage lagoons are also called effluent ponds. 
 
The sewage and effluent are broken down by germs in the lagoon. The sun and wind play an important role in the working of the lagoon. They provide light, warmth and oxygen to the water. This is necessary for the growth of bacteria in the water. 
 
The light, warmth and oxygen also aid the growth of algae in the water. Algae give the lagoon its greenish color. Algae helps the bacteria break down sewage and effluent. 
 
The wind helps with the evaporation of the water and serves to get oxygen into the water. It also creates waves which help stop insects from breeding and living in the water. Disease-causing mosquitoes, for example, need still water to breed. 
 
For a lagoon to be able to break down the sewage or effluent properly and to be a healthy place it must meet the following requirements: 

• It must not be more than 1 meter deep 

• The banks need to be sloped at approximately 15 to 20 degrees and made of concrete, gravel or rock. This stops the wave action from eroding (breaking down) the banks 

• There must be no grass, trees or other vegetation on the banks or surrounding area which would stop the sun and wind action needed by the lagoon 

• The water must be free of vegetation or objects which stop the lagoon's surface wave action or create still patches 

• It must be surrounded by a high fence with a lockable gate to keep children and animals out 

Lagoon overflows 

Where there is only one lagoon in the sewage disposal system, it will have an overflow situated directly opposite where the pipe carrying the sewage or effluent enters the lagoon. If there is more than one lagoon in the system, the overflow will be in the last lagoon. 
 
The overflow releases water from the lagoon system which has not been removed by evaporation. New lagoon systems are required to be designed so disposal occurs by evaporation only. They should not rely on overflow, except during very heavy rainfall periods. However, where an existing lagoon system uses an overflow method, the overflow should not create a flooded or swampy area suitable for mosquito breeding, or where it may contaminate drinking water or the environment. 
 
Lagoon maintenance 

Lagoons which are not working properly or are poorly maintained or damaged may be dangerous to health.  Signs of a lagoon which is not working properly are heavy overflow, mosquito breeding or a bad smell. 
 
Signs of a lagoon which is poorly maintained or damaged include broken fences and gates, trees, shrubs or grass on the banks, grass growing and other objects in the water causing still patches. 
 
Unsafe sewage lagoon 
To be properly maintained the lagoon should be checked frequently and any problems reported to the authority responsible for providing maintenance. It is important to report any of the following: 

• eroded or broken lagoon banks 

• lagoon banks which are not angled at 15-20 degrees 

• trees and/or other vegetation growing in the lagoon, on its banks or in the area around the lagoon 

• bad smells given off by the lagoon 

• water which is not a light, flecked green color 

• still areas on the surface of the lagoon 

• signs of mosquitoes breeding in the water 

• damaged fences or gates that cannot be locked properly to keep out animals and children 

• rubbish in the water 

• a swampy situation near the lagoon (possibly caused by the overflow) which could provide mosquito breeding areas 

• grass on the banks of lagoons, particularly growing at the edge of water, which can provide ideal mosquito breeding areas 

Office Safety Tips

In municipal government, labor-intensive jobs in public works, law enforcement and emergency services, are the source of most work-related injuries. But are you aware that employees who work in office settings are also at risk of suffering disabling injuries? The injuries may look different, but they still cause pain, cause expensive workers’ compensation claims, and reduce overall productivity. Office workers deserve a spotlight on how to stay safe and healthy at work. 

Employees may feel safe in the comfort of their office, but that’s where the dangers are. Poor ergonomics and organization can lead to three common office injuries – repetitive use injuries, computer eye strains, and falls. Here’s what you need to know about these injuries and how you can avoid them to make the office a safe workspace. 

Repetitive Stress Injuries 

A Repetitive Stress Injury (RSI) or overuse injury is caused by repeating the same motion for extended periods and RSIs affect millions of workers every year. In an office setting, extended periods of sitting and computer work without proper ergonomics can cause strain on the back and upper extremities, wrists, elbows, and hands. 

Employees who perform repetitive activities are at risk of developing carpal tunnel syndrome, a common RSI. Carpal tunnel syndrome causes swelling in the wrist that puts pressure on the nerves and causes pain, tingling, and numbness. Also, prolonged sitting can lead to different posture problems, like strained neck and shoulders or lower back pain. While these may seem like small injuries, they can cause a lot of pain and make work difficult. As they get more severe over time, these RSIs can potentially require long-term physical therapy and rehabilitation. 

The best way to avoid these injuries is by preventing them with ergonomic workstations. Ergonomics is the study of how people interact with their physical environment. You can maximize productivity and minimize injuries by building the physical environment around a person, or fitting a workspace to an employee, rather than forcing an assorted-sized workforce to all fit within the same dimensions. 

For example, consider a 5-foot-tall employee using the same chair settings as a 6-foot-tall employee. The shorter workers could have tension in their back and thighs if their feet can’t rest comfortably on the ground, and the taller workers could strain their neck having to look down at the computer monitor. Different workers have different needs. 

To get started on improving ergonomics, follow these guidelines: 

·         Provide adjustable workstations that allow employees to alternate between seated and standing positions 

·         When working at a computer, keep wrists in a neutral position, elbows by your side, shoulders back, and sit up straight 

·         Keep regularly used items, like the telephone and calculator, within easy reach 

·         Adjust your chair so your feet rest firmly on the floor with your knees bent at 90-degree angles 

·         Position your computer monitor directly in front of your head, just at or slightly below eye level 

Along with these ergonomic guidelines, encourage employees to take frequent breaks to stand, walk around, and stretch their hands and wrists. 

Computer Eye Strain 

With the average U.S. worker spending seven hours a day on the computer, not to mention personal time staring at phone screens, eye strain has become a common injury for office workers. A survey from the American Optometric Association reported that 58% of adults have experienced eye strain or vision problems as a direct result of too much screen time. 

Symptoms of computer eye strain include headaches, blurred vision, dry eyes, eye twitching, or even physical fatigue and increased number of work errors. Most office employees rely on computers to complete their work, so you can’t get rid of computers to fix this problem. However, there are several adjustments workers can make to reduce eye strain and improve productivity. 

These adjustments include: 

·         Cover windows or close the blinds to reduce excessively bright light coming from outside 

·         Use fewer light bulbs or lower intensity bulbs to reduce excessive indoor brightness 

·         Position computers to the side of a window rather than in front of or behind it 

·         Adjust the brightness of the computer display to match the brightness of the surrounding workstation 

·         Alter text size and contrast for comfort 

Employees should also take breaks away from the computer to avoid eye fatigue. One common method encouraged by eye doctors is the “20-20-20 rule.” Every 20 minutes, workers should turn their gaze to an object that’s 20 feet away for at least 20 seconds. This rule relaxes the muscles inside the eye. A recent study by the National Institute for Occupational Safety and Health (NIOSH) found that these breaks not only significantly reduced eye strain, they also increased work productivity. 

Slips, Trips, and Falls 

According to the National Safety Council, slips and trips account for the greatest number of work-related injuries in offices. The Centers for Disease Control and Prevention (CDC) adds that office workers are two to 2.5 times more likely to suffer a disabling injury from a fall than non-office workers. 

While falls are usually just accidents, they are preventable. Clear work areas, proper lighting, and promptly cleaned up messes can help prevent most workplace falls. The CDC states that the most common causes of office falls are: 

·         Tripping over open drawers, electrical cords, loose carpeting, or objects in walkways 

·         Reaching for something while seated in an unstable chair 

·         Standing on a chair instead of a ladder 

·         Slipping on wet floors 

·         Not being able to see due to inadequate lighting 

Employers can reduce the $70 billion spent annually on workers’ compensation and medical costs for falls by encouraging employees to follow some simple tips: 

·         Don’t place objects in common walking paths 

·         Close file and desk drawers when you finish using them 

·         Get up to reach something rather than trying to reach from your chair 

·         Secure electrical cords and loose carpeting 

·         Clean up spills on the floor (even if you didn’t make the mess), or place caution signs over spills until they’re cleaned up 

·         Use stepladders instead of chairs to reach items overhead 

Although work-related injuries in an office setting can be severe, they’re also mostly preventable. So, start making your office a safer place by following these simple tips and educating your workforce. 

Preventing Worker Deaths from Trench Collapse

Trench collapse accidents are rarely survivable. OSHA statistics reveal fatalities caused by trench wall collapse are increasing. This trend is preventable by complying with OSHA standards that every municipal utility service employee should know. Municipal employees who dig or excavate trenches are at risk of death if they enter an unprotected trench and the walls collapse.   

Hazards associated with trench work and excavation are well defined in the OSHA standard for excavation and trenching found in 29 CFR 1926.651 and 1926.652 Subpart P. It describes the precautions needed for safe excavation work. There is no reliable warning when a trench fails. The walls can collapse suddenly, and workers will not have time to move out of the way. Even though small amounts of dirt may not seem dangerous, a single cubic yard of dirt can weigh more than 3,000 pounds, which can fatally crush or suffocate workers. Even small, solid pieces of dirt can cause serious injuries. 

Most incidents involve excavation work on water, sewer, pipeline, communications and power-line maintenance, repair, and/or construction. OSHA data shows that most fatalities in trenches occur at depths of 10 feet or less. Lack of a protective system was the leading cause of trench-related fatalities. 

OSHA requires all trenches 5 feet deep or more use one of the following protective systems: 

• Sloping the trench walls 

• Benching the trench walls 

• Shoring the trench with pneumatic or hydraulic jacks and trench plates 

• Shielding the trench using a trench box 

Workers should never enter a trench that does not have a protective system in place designed and installed by a competent person. Factors such as type of soil, water content of soil, environmental conditions, proximity to previously backfilled excavations, weight of heavy equipment or tools, and vibrations from machines and motor vehicles can greatly affect soil. Not all protective systems can be used in all types of soil. A competent person is one who understands OSHA regulations, can recognize hazards, and is authorized to correct them. 

Employer Responsibilities 

Call 811 before digging so that utility lines can be marked.  Train and designate a competent person to ensure safety measures are in place. What is a competent person? A competent person is an individual who can identify existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to workers, and who is authorized to take prompt corrective measures to eliminate them. 

Competent Person Responsibilities 

• Classifying soil 

• Inspecting protective systems 

• Designing structural ramps 

• Monitoring water removal equipment 

• Conducting site inspections 

• Planning the job layout to identify safe locations for spoil piles and heavy equipment routes 

• Determining what type of protective system will be used for the job and scheduling the steps needed to have the system complete and in place before workers enter 

• Ensuring that employees are trained to spot signs of imminent trench collapse, including tension cracks, bulging, and toppling 

• Developing a trench emergency action plan to describe steps to be taken and to provide contact information in case of an emergency 

• Ensuring that ladders and other means of exit from the trench are repositioned so that ladders are never more than 25 feet away from any worker in the trench 

• Must remove workers from the excavation upon any evidence of a situation that could cause a cave-in, such as accumulation of water in the trench or protective system problems 

• Take actions for other types of hazards such as falling loads or hazardous atmospheres 

• Monitor other types of trench–related hazards that can occur such as falls from the edge, rigging hazards, or toxic and combustible gases 

• Implement and enforce procedures to ensure that work in an unprotected trench is not allowed 

Workers 

• Do not enter an unprotected trench, even for a short task 

• Inspect the protected trench before entering 

• Exit the trench and call the competent person if you see any evidence of problems with a protective system 

• Do not assume there will be a warning sign before a cave in or that you will have time to move out of the way 

• Manually uncover utilities to determine the exact location and depth before mechanical digging with a backhoe or trackhoe

Is 911 your confined space rescue plan? If so, here's what you should know.

The dangers of confined space work have been written about since Roman times, when the Emperor Trajan was noted to have sentenced criminals to clean sewers, an occupation considered one of the worst.  Working conditions have improved vastly since Trajan’s time, but the same hazards persist and result in workplace injuries and fatalities each year.  According to the Bureau of Labor Statistics nearly 100 work fatalities occur in permit-required confined spaces.  In addition, for every victim who dies in a confined space, 3 would-be rescuers lose their lives trying to rescue a victim.  

Even though you’ve met all the requirements for a safe confined space entry: you have an attendant, an entrant, and a supervisor, you have the space clearly marked and protected as a confined space, you are monitoring atmospheric conditions, you’ve made sure the entrant has a harness, tripod, tag-line and winch in place, and you have a correctly completed confined space entry permit, you aren’t done.  The only requirement remaining is completion of the rescue plan.  Most municipalities usually complete the rescue plan by writing “CALL 9-1-1.” That is not sufficient. 

Relying solely on 9-1-1 as your means of emergency rescue is essentially planning for a body recovery, not a rescue.  To prevent injuries and fatalities, the Occupational Safety & Health Administration (OSHA) requires a specific plan of operation for confined space rescue. These operations must be established by the employer (municipality)¹. If 9-1-1 is part of your emergency plan, the employer is to, among other things, do the following: 

• Evaluate the emergency responder’s ability to respond in a timely fashion 

• OSHA expects emergency care to be administered to the victim in 3-4 mins² 

• Ensure the responder has the equipment and training to enter the specific confined space you are working in 

• Even though you are in a small community and the fire station is just around the corner, that doesn’t necessarily mean that your local firefighters have the training and equipment to respond to a confined space rescue 

• Ensure the responder is proficient in performing the needed rescue services 

• OSHA standards require that the owner of the confined space ensure that the emergency responders are proficient at conducting rescues from the specific types of spaces 

• OSHA lists 24 types of confined spaces depending on the size of the opening, shape of the opening, and location with respect to the space 

• The OSHA term “Proficient” means the employer has certified the responder as being proficient in conducting rescues from the specific type of confined space encountered 

Municipalities, like private employers, have two options when considering permit-required confined space rescue, since for most, “9-1-1” is not a viable option for emergency confined space response and rescue operations.  

• Train your employees to conduct permit-required confined space rescue operations and provide medical assistance, or 

• Hire a third-party Rescue and Response company to provide those services for your municipality. 

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¹OSHA Confined Space Regulations for General Industry: 1910.146(k)(1) – 1910.146(l)(2)

²OSHA Confined Space Regulations for Construction 29 CFR 1926.1211(a) – 1926.1211(d)